![]() ![]() My areas include the places that I work, anything that has to do with house and home stuff (this also includes family things), my personal business (writing, development), school, and volunteering responsibilities. Like I said above this is for "Areas of Responsibility". If you really wanted to make this setup and implementation nice and lean then you could only include the following: I don't use all of the features all of the time but things like tags, length, and start dates sometimes are valuable. Here are the fields/functions that I use in Toodledo: All that out of the way, let's look at the setup, shall we!? It just is too much to add into the mix for what I am trying to accomplish. You can use it if you want, and there are definitely good reasons for it. I don't use it that much though and won't be included in my implementation. I love the way that you can hack and shred the information in Toodledo in any way you deem fit. We will get into that in the implementation section. Also you can't put a note on a folder (you can leave a note inside of a folder, but you can't attach it like a task). I would use folders for projects but you are limited to 32 characters for a folder name (WTF?!) and at that rate it's somewhat useless. Folders are used for "Areas of Focus" and contexts are used for tools or places. ![]() I am setting them up sort of opposite from Proximo's way. My entire system is based on the use of Folders and Contexts. Fewer choices means less thinking, means faster input and use. If you need to differentiate something, use stars. I don't want to think that much using my system, so I got rid of them. They don't really make too much sense to me, and because of that I really have to put some thought into using them. I have tried so many different things to make statuses work, like, "well, "active" could be for a project, on "hold" could be stuff that isn't a next action, delegated could mean waiting, but wait. Even that seems a little annoying though, so I try not to use them at all. The only time I will use sub-tasks will be for a task in a project that has multiple steps. Allen says that linking projects to tasks isn't that important, as long as you have a plan to follow, all you really need is a reminder of the next action on your next action list. I found myself trying to setup Proximo's way and became irritated with having to move actions around based on the crappy sub-tasking model. Seriously, sub-task handling in Toodledo is extremely annoying to use. That said, I'm going to point out some quick caveats that I found so far with Toodledo and GTD. Allen always says that if you cannot trust your tools there is no point in even trying this. It feels like GTD was made for me now it's all about the implementation and using what works. I am a student, work for two different companies, have my own business pursuits, a husband, and a puppy owner. I am a pretty busy person and have several different areas of my life. I will post my initial setup and any progress I make with it. I have floated between them all and have decided to give a concerted effort to Toodledo as it is the most ubuiquitus of any todo list manager I have found. ![]() So, I have been struggling for the past few months to really settle down with a GTD tool. ![]()
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